Student Event Request and Flyer Approval Process

Before developing or submitting any flyer or event material, the requester must review Morris Brown College’s official marketing and branding guidelines to ensure alignment with institutional standards.

The organization Advisor must review and approve the flyer and event request before the student (requester) submits it to the College for official approval.

• Advisor verifies accuracy of content, spelling, punctuation, and adherence to MBC’s marketing and editorial guidelines.
• Advisor confirms that the event aligns with the organization’s purpose and the College’s mission.

After an event is approved by the advisor, the requester completes the online Facilities Request Form.

• Within 24 hours, Mrs. Devonne McKenzie will:
  • Add the event to the official Campus Events calendar:
    https://morrisbrown.edu/event-calendar/
  • Reserve available space

Requester will email the draft of the flyer to:

• • Mrs. Shandra Hill Smith – Executive Director, Communications, Marketing and Strategic Partnerships
    shandra.smith@morrisbrown.edu

(cc):

• Dr. James Allen – Vice President, Enrollment Management and Student Affairs
  james.allen@morrisbrown.edu
• Mrs. Devonne McKenzie – Director, Student Life and Retention
  devonne.mckenzie@morrisbrown.edu
• Mr. DeQuincy Atterberry – Special Assistant to the President
  dequincy.atterberry@morrisbrown.edu
• Mr. Jerome Rowland – Executive Director, Campus Operations and Facilities
  jerome.rowland@morrisbrown.edu

Mrs. Hill Smith will review submissions within (3) three business days and either:

• Approve the flyer, or
• Return it to the requester with required edits.

If edits are required, the requester must make revisions and resubmit.

Mrs. Hill Smith will send an approved flyer to Mr. DeQuincy Atterberry for the official approval stamps.

• Mr. Atterberry will add the stamps and email the finalized flyer to the requester with a message indicating: “Your event has been approved; you may post on social media.”
• He also will add the flyer to the College’s digital monitors. If your organization has a planned timeline for distribution of the flyer and it would prefer that the flyer not go on social media and/or the campus monitors before that particular date, please bring that to our attention when you receive the flyer with stamps of approval.

Approved flyers bearing the official MBC approval stamps may be posted or shared on social media. Flyers must be posted in full, with the approval stamps showing in the post. In addition, it is a violation of College policy to attempt to work around the official approval process by manipulating approval stamps.

• If your organization creates a secondary or promotional flyer for an activity within an approved event, it must also go through this same editorial review and approval process.
• Advisors are responsible for ensuring all captions and promotional text are free of grammatical and spelling errors and are appropriate both for the Morris Brown College brand and for social media. Example of approved flyer and College stamp:

*Please note: The only flyer version that can be posted on social media is the approved flyer with the stamps.